Crew scheduling for convention departments
Generate a crew schedule in minutes. Not hours
CrewWith is the paintable grid for convention crew schedules.
- Less chasing availability. An intuitive interface makes it easy for staff to submit availability.
- Clear understaffing signals and smart recommendations to fix them.
- One click drafts the whole schedule, and you can fine-tune with your team knowledge.
- Fair hours, busy time respected, and easy-fix tools for unexpected changes.
You inherited a spreadsheet. You deserve a scheduler.
Everything the spreadsheet made hard
Used by the Anthrocon Art Show; a crew of 40.
Purpose-built for convention departments - art show, registration, ops, dealers den - so the tool already thinks in days, shifts, availability, and coverage.
Set up the weekend, not a spreadsheet
Lay out your days and half-hour slots, band the big panels and events across them, and set a staffing target for every slot - including all-hands moments. Paste your roster in by name or nickname and you’re ready.
Collect availability with one link
Send crew a single link - no accounts, no logins. They pick their name, paint Free / Maybe / Busy from any phone, and add a word about why (“dinner”, “panel”). Responses land on your grid live.
Generate the schedule in one click
Fill coverage builds shifts from availability and your targets: it respects busy time, spreads hours fairly, plans a spare hand for no-shows, and tells you exactly which slots it couldn’t fill.
Fine-tune with what you know
The generator doesn’t know your people - you do. Paint blocks to adjust, and when a slot runs red, click it for ranked suggestions of who can cover, weighed by availability and how much they’re already working.
Answer “when am I working?” once
Every schedule gets a live read-only link - crew check their shifts from any phone, no accounts, always up to date. Need one person’s hours? Copy them as plain text and paste them anywhere.
Your leads edit with you - on your plan
Invite by email and build the same grid at the same time, live cursors and all. Nobody you invite ever pays. And when the con wraps, export the schedule and import it next year as your starting point.
Your next schedule could build itself
Collect availability with one link, generate the schedule in a click, and fine-tune what's left. Creating an account is free - pick a plan when you're ready to build, and everyone you invite edits on your plan.