CrewWith - Crew Scheduler

Pricing

One price covers your whole crew

Pick a plan, add what you need, and check out. Everyone you invite edits free on your plan - and volunteers never need an account.

All plans come with a 30-day money-back guarantee if you’re not satisfied.

Looking for reduced pricing? Feedback partners get free add-ons, reduced pricing, and custom packages. Help us make CrewWith better.

See how it works

1Choose your plan

$79 one-time · 6 months

  • One crew schedule for your department
  • Invite up to 3 co-editors - edit the same schedule together, live
  • 6 months of edit access - plenty to build, run, and wrap your event
  • Live read-only share links for your volunteers
  • One payment - no auto-renewal

$279 one-time · 6 months

  • Everything in Department Pass, plus:
  • Unlimited schedules - every department of your event, one place
  • 2 co-editors per schedule - everyone edits live, at the same time
  • 6 months of edit access - plenty to build, run, and wrap your event
  • One payment - no auto-renewal

$799 billed yearly

  • Everything in Event Pass
  • Hours logging included - no add-on to buy
  • Unlimited co-editors - your whole team edits together in real time
  • Co-admins - promote leads who can manage access without you
  • Unlimited events, all year - no gaps between cons
  • Cancel anytime - you keep access to the end of your term

2Add-ons

Stop chasing people for their hours after the event.

  • volunteers log the hours they actually worked on their personal link
  • Scheduled vs. actual right on the grid, plus a CSV report when the event wraps
  • Correct a no-show, or log for someone who never opened their link

One-time - runs the same 6 months as your pass. Available with a Department or Event Pass.

3Check out

Department PassOne-time - 6 months of edit access
$79
Due today$79

One-time payment - no auto-renewal.

Create account & check out

Already have an account? Log in to check out

Creating an account is free. You’ll come straight back to secure checkout, and land on your dashboard once payment goes through.

Secure checkout by Stripe · 30-day money-back guarantee

Feedback partners

Help shape CrewWith. Pay less for it.

We build CrewWith with the departments that run on it. If your event is willing to share how scheduling really went - what worked, what didn’t, what you wished it did - you qualify for a feedback partner package: free add-ons, reduced pricing, and custom price packages sized to your event.

  • Hours logging and future add-ons, free
  • Reduced pricing on any plan
  • A custom package built for your event

A short conversation after your event, and a direct line to the people building the tool.

Ask about a feedback partner package

Questions, answered

Do the people I invite need to pay?

No. Everyone you invite edits free on your plan. A Department Pass includes up to 3 co-editors, an Event Pass 2 per schedule, and Unlimited as many as you like - plus co-admins who can manage access without you.

Do my volunteers need an account?

No. Crew submit their availability, check their shifts, and log their hours from links on any phone - no accounts, no logins.

What happens when my pass ends?

Your schedules stay safe and viewable - read-only until your next event. Nothing is ever deleted. Passes are one payment with no auto-renewal.

Can I upgrade later?

Yes. Start with a Department Pass and move up to an Event Pass or Unlimited from your dashboard whenever you need more. Pass holders can also add hours logging there at any time.

What does hours logging do?

volunteers log the hours they really worked on their personal link; you get scheduled vs. actual on the grid and a CSV report. It is included with Unlimited, and a $49 add-on to either pass that covers the same 6 months.

Does Unlimited renew automatically?

Yes, at the end of each term, and you'll get a reminder email before each renewal. Cancel anytime - you keep access to the end of your term.

Is there a discount for giving feedback?

Yes. Events willing to share how their scheduling went are eligible for a feedback partner package: free add-ons, reduced pricing, or a custom price package sized to your event. Email us before you buy and we will put the package on your dashboard, ready to check out.

What if it's not right for us?

Every plan comes with a 30-day money-back guarantee if you're not satisfied.